In all matters related to procurement, San Mateo County Libraries is committed to ensuring that goods and services are of high quality, available when needed, and competitively priced. We are dedicated to maintaining the highest standards of professional behavior and ethical conduct in public purchasing.
If you are interested in providing goods or services to San Mateo County Libraries, please fill out this form, opens a new window to tell us more about your business.
You can also view our open, formal Request for Proposals and Invitation for Bids.
Small Business First Policy
The San Mateo County Libraries Small Business First policy, which is adapted from the State of California and the University of California Small Business First programs, facilitates the Library in granting more procurement opportunities to Small Businesses (SB) and Disabled Veteran Business Enterprises (DVBE) based in California.
Under this policy, the Library may award a procurement to a certified small business up to $200,000 without being competitively bid, so long as the Library follows the guidelines established in the Small Business First policy. The policy requires one quote from a California-based SB or DVBE for procurements up to $100,000, and two quotes from a California-based SB or DVBE for procurements of $100,001 - $200,000.
See the certifications accepted under the Small Business First policy.
Vendor Guidance
Vendors working with San Mateo County Libraries should refer to the Finance and Procurement Guide, opens a new window for requirements and procedures related to doing business with the Library. The guide outlines financial policies, invoicing standards, payment terms, procurement processes, compliance expectations, and required documentation. It is intended to promote transparency, consistency and efficiency in vendor transactions from onboarding through final payment.
Supporting documents referenced in the guide—including a blank W-9 form, ACH instructions, opens a new window and a San Mateo County Libraries quote template, opens a new window—are available for download. Vendors are encouraged to review all materials carefully to support a smooth and successful working relationship.